The right corporate or convention venue serves as a prime asset for your event. Finding a space with the appropriate facilities for your needs is key to laying a successful foundation for your conference or get-together. Here are some mistakes to avoid when choosing function rooms:
Selecting an Inappropriate Location
Regardless of whether your guests live nearby or on the outskirts of town, it is important to choose a venue that is accessible and convenient. Choosing a venue that is difficult to access is likely to reduce the number of registrations you receive. What’s more, you ought to evaluate the surroundings of the corporate venue. For instance, a road construction occurring at the time of your occasion will diminish the experience of your attendees.
Services and Amenities
Besides the location, ourhotels.com.au noted that you shouldn’t neglect the venue’s facilities. For instance, you should inquire whether it provides catering. Often, venue owners waive facility fees, opting to charge a down payment and the cost of meals. In addition, the right venue should have adequate parking space for all your attendees.
Failure to Visit the Function Venue
Neglecting to visit the venue before your event is a grave mistake. Although viewing the venue’s layouts and images online is helpful, it is not enough to determine the space and amenities available. As such, you should visit the venue to arrange for registration areas, display booths, and socialisation areas. Before choosing the function rooms, establish the number of attendees to avoid picking a small venue.
Failure Getting Written Estimates
Documented estimates are another integral aspect that many event planners forget. The written estimate should outline all the services that you are supposed to pay. The last thing you want is to end up renting tents at the last minute. Once you have the fine print, go through it carefully and ensure that there no hidden costs.
When choosing a venue to hold your event, you should consider certain factors. These include parking space, accessibility and the facilities provided. Also, ensure that you get a written estimate of all the costs.